Benefits of Cloud Computing for Law Firms
Why Are Law Firms Trying Out Cloud Computing Technology?
A vital element of a successful business is in having a seamless operation. Taking measures to have systematic and cost-efficient operations is needed to do good in business. This holds true in all forms of trade and occupation, including law firms and solo attorneys.
In this digital age, many businesses have utilized technology to improve and elevate their business operations. One such technology is cloud computing.
If you’re looking for cloud computing services, Advantage Attorney Marketing offers complete & affordable cloud solutions for small law firms. Contact them today to get a quote customized to fit your needs. If you’re still unsure, read on to discover what cloud computing can do for law firms.
What is cloud computing?
The National Institute of Standards and Technology defines cloud computing as: “a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction.”
In common parlance, cloud computing allows users to utilize a hard drive and run software on the internet or “on the cloud.” This means that cloud computing can provide secure access to data, applications, tools, and other services at any time from any location for as long as there is an internet connection.
Cloud computing in business
Businesses have redelegated technology infrastructure and human resources to the cloud, thereby generating savings in business operations, leading to an increase in revenue. Cloud services have allowed:
- Efficiency in working remotely
- Savings in terms of office space
- Lower costs in data storage through cloud storage
Cloud computing has three primary levels: Infrastructure as a Service (Iaas), Platform as a Service (PaaS), and Software as a Service (SaaS). These three levels of cloud computing work together to create an ecosystem, a myriad of programs and applications that are connected, that would provide for effective and efficient business operations. Simply put, cloud computing is a converged infrastructure that provides users with the integration of multiple services and functions in one single platform. Cloud computing is your operations’ one-stop-shop.
Cloud computing for legal professionals
There are numerous benefits of cloud computing. Let’s discuss three significant benefits that cloud solutions can do for small law firms and attorneys.
- Mobility and Flexibility – The cloud allows users to use multiple gadgets or devices from various locations and synchronizes information across all devices. Gone are the days when users download and upload data from one device to another. The cloud automatically updates data and ensures that you are accessing the latest version at all times.
According to the 2017 American Bar Association (ABA) Legal Technology Survey, 79% of lawyers telecommute. Cloud computing and its cloud architecture allow lawyers to work in multiple locations at any time, even if these locations are far from the office or even if cloud users move from one place to another. Whether in the office, at home, or on a business trip, cloud users will have access to other cloud users on the virtual server, the cloud-based services, technology and information stored in the cloud, and, of course, access to clients and cases.
The ease of mobility, remote access, data integration, virtualization, and automation of cloud computing allows team members to collaborate effectively and efficiently whether they are in the same city or scattered in different parts of the globe in multiple time zones.
- Costs – The nature of cloud computing and the use of the cloud platform saves money. First of all, cloud computing eradicates the need for internal servers or multiple software or dedicated equipment.
In a report by the Information Systems Audit and Control Association in 2017, 71% of companies achieved on-target Return of Investments (ROIs) because of time and operational savings. Employees needed less time to do administrative work, giving them more time to do more valuable tasks. Some of the streamlined administrative work includes scheduling, billing, invoicing, file management, and the creation of legal documents.
Cloud technology costs are lesser than on-site data management. Its cost efficiency is mainly due to the reduced total cost of ownership and annual maintenance costs and the elimination of up-front licensing and hardware acquisition costs.
- Security – Security is critical in legal practice. Law firms need to safeguard their firm’s data, their lawyers and staff, and more so, their clients. Attorney-client privilege is paramount. Law firms and attorneys are committed to keeping client information and cases they take on confidential.
With this, cloud vendors are providing more and better cloud security amid a constantly evolving landscape of potential security risks and vulnerabilities. Digital transformation has birthed rapid advancements in cybersecurity are achieved year after year. These efforts include secured data on the cloud via end-to-end encryption, backup servers, a support team composed of expert IT professionals, and 24/7 monitoring of storage rooms through camera systems.
Small law firms and solo attorneys are quite vulnerable as they may lack the sophistication of infrastructure to keep servers secure. Switching to the cloud can provide small businesses with the advanced cybersecurity that more prominent firms enjoy at minimum cost.
Considering The Switch?
Apprehensions on switching to the cloud, especially if you are from legal practice, are understandable. If you’re thinking of moving to a cloud service provider to boost revenues or reduce investment costs as you start your legal practice, you may speak with cloud service providers and share your concerns. Solid and reputable attorney marketing firms can present the services they offer and provide solutions to your worries.
Talk to an Attorney Cloud Solutions Specialist Today
Advantage Attorney provides software and technology solutions and cloud management platforms built for small law firms for faster and more secure cloud computing at affordable prices. Schedule a call with them and gain access to customized packages that will suit your needs.